AB Meeting/February 2015 Minutes
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Meeting Minutes
Attachments
Hi, please find attached the minutes from last week's Advisory Board meeting. Mark Hinkle told me that the calendar invite had disappeared from his calendar. Citrix has made some changes to its mail servers the week before, so it is conceivable that there was a glitch and the invite has disappeared. As we had so few attendees, can you please check that you have invites for next month? IMPORTANT: there are a few RESOLUTIONS that could not be passed because we had no Quorum. These are marked as Resolution in the minutes below. Can you please vote on these by email. = Attendees = * Sarah Conway (LF) * Lars Kurth * Antony Messerli (Rackspace) * Sherry Hurwitz (AMD) * James Bulpin (Citrix) No quorum = Agenda = == OIN (Lars) == Amanda Brock had approached me whether the Xen Project would want to become an OIN member. After discussing with Mike Dolan, this is not possible: only the Linux Foundation including all Collaborative Projects could. What would be possible is to add Xen Project code to the scope of the Linux Definition. I still think we should cover this briefly. James: thought it a bit would be a little odd if the Linux Foundation or Xen Project were OIN members. Lars: that was also my initial reaction : the rationale provided by Amanda Brock was that OIN membership by open source projects would make it easier for companies who have a stake in open source projects to become OIN members. I do not feel very strongly about it: I merely raised it because I have been repeatedly approached by Amanda Brock about this topic for several months now. James: wanted to clarify whether ON membership decisions still have to be company by company? Lars: Correct. Do you think that Linux Foundation or Xen Project membership of OIN would make a difference for Citrix? James: I do not think it would make any difference for Citrix Sherry: forwarded the last email to legal department (but have not heard back). Sherry: also re-iterated that OIN membership must depends on each company's decision Lars: Agrees Lars: Doesn't see any harm involved, but can't see strong benefits. Also of course there is the issue that the Linux Foundation is the Xen Project's legal entity. At the very best the Xen Project could recommend to the LF that joining is a good thing and raise with the Linux Foundation. == Resolution: Approve Membership Application Changes (Lars & LF) == The new membership document contains text changes relevant to the previously approved STARTUP membership class. * The two docs in the agenda mail shows the final version as well as the changes are in the original mail are attached in a zip file * A PDF containing the final version is attached - it contains changes to bullet numbering from the agenda mail, but otherwise no changes Votes in favour: James (Citrix) +1, but Mark Hinkle would need to confirm Sherry (AMD) +1 Antony (Rackspace) +1 == OPW & GSoC (Lars) == * Preparing submission for GSoC - project list at http://wiki.xenproject.org/wiki/GSoC_2015 * I would like a quick round the table to see whether any orgs, but the usual mentoring orgs - aka Citrix & Oracle - are willing to propose projects and mentor applicants. No further discussion === Resolution to fund 2 OPW interns ($13K) in the May to Aug round == Note that we reserved $26K in the budget for OP Votes in favour: James (Citrix) +1 Sherry (AMD) +1 Antony (Rackspace) +1 == Resolution: Review and Approve 2015 PR Plan (Sarah) == PR plan is attached Sarah added some highlights: * Added more specific information compared to an earlier draft * Trying to continue how to show momentum * Trying to support OpenStack story * Highlight areas of new growth: e.g. Mirage OS, security leadership, etc. * Move from 1 to 2 news release per quarter: new members, new partnerships, etc. * Release something related to OpenStack Q2. Other possible releases subproject: Mirage Release. * NEW: Adding user testimonials, user surveys throughout the year * In summary: we are having more quantity Lars: asks whether the RedMonk meeting is going to happen at CollabSummit Sarah: still trying to organize a time Lars: states that is not clear whether we will can 2 press releases per quarter, although we appear to be on track for more Linux.com stories Votes in favour of Resolution: James (Citrix) +1 Sherry (AMD) +1 Antony (Rackspace) +1 == Update on Various Initiatives == * Hackathon @ Intel in Shanghai, April 28-29 - Want to get a feeling for number of attendees from members (Lars) See http://wiki.xenproject.org/wiki/Hackathon/April2015 Lars asks who would send people to Shanghai James: minimum 4, maximum depends on cost of flights * Xen - LF Interface and Issues (Lars) - Laura not on the call ACTION: Lars/Laura set up a call * TEST INFRA COLO Update (Lars) Lars: besides one AMD machine and the ARM crate everything is in place Lars: the bad weather has been an issue and has been slowing down delivery and some members of the team have had difficulties getting to the COLO Lars: the ETA looks like the end of March Lars: to Sarah : would launching the test infrastructure be news-worthy (e.g. worth a press release) ACTION Sarah: will together some thoughts to see whether it is news worthy * OpenStack Update (Lars) Lars: Patches in NOVA accepted, some new issues discovered - but all looks on track Lars: Asked the OpenStack Foundation whether we can have a Xen project booth at the Vancouver summit Answer: The Open Stack Foundation is planning a non-profit area and I will be informed when more info is available Lars: Xen Project blog is signed up to the aggregator Lars: Anthony (Citrix) managed to run test suite in RAX cloud using nested virt Lars: Still investigating timing and locking issues Lars: Set up WG call (but included SUSE due to the amount of work they are doing) = AOB = None
Related Off-line Votes (Summary)
See follow-up emails to http://lists.xenproject.org/archives/html/advisory-board/2015-02/msg00010.html & http://lists.xenproject.org/archives/html/advisory-board/2015-03/msg00000.html
Resolution: Approve Membership Application Changes (Lars & LF)
Refers to Xen_Project_Advisory_Board_Membership_Application.pdf - Key changes are in section F in the charter and in the application form
Votes in favour of Resolution (meeting): James (Citrix) +1 Sherry (AMD) +1 Antony (Rackspace) +1 Offline: Mark re-confirmed James' vote Philippe Robin (ARM) +1 Susie Li (Intel) +1 Konrad Wilk (Oracle) +1 Carried
Resolution to fund 2 OPW interns ($13K) in the May to Aug round
Votes in favour of Resolution (meeting): James (Citrix) +1 Sherry (AMD) +1 Antony (Rackspace) +1 Offline: Mark re-confirmed James' vote Philippe Robin (ARM) +1 Susie Li (Intel) +1 Konrad Wilk (Oracle) +1 Carried
Resolution: Review and Approve 2015 PR Plan (Sarah)
Refers to XenProjectPRPlan2015.pdf
Votes in favour of Resolution (meeting): James (Citrix) +1 Sherry (AMD) +1 Antony (Rackspace) +1 Offline: Mark re-confirmed James' vote Philippe Robin (ARM) +1 Susie Li (Intel) +1 Konrad Wilk (Oracle) +1 Carried
